FAQs

New employees, or those returning to Rutgers after a break in service, must complete a BGI. Student employees are typically exempt from this requirement. 

At the applicable time, you will receive an email from HireRight with a link and instructions to submit your personal and employer information for the required Background Check. The email will come from noreply@hireright.com. Be sure to complete the requested information promptly to avoid delays. 

The basic background check investigation takes an average of 10 business days from the date of consent by the candidate, provided there is not potential adverse information found.

To set up your direct deposit, log in to the My Rutgers Portal with your NETID and follow the step-by-step instructions on how to set up direct deposit 

Yes, you can designate multiple accounts and allocate specific percentages or amounts to each. For more detailed information view direct deposit when setting up 2 or more accounts. 

No, if you are a current Rutgers employee, your existing direct deposit information will carry over to your new position. 

The employee eligibility verification, otherwise known as the I-9 process, is documentation required by the U.S. Citizenship and Immigration Services, and establishes an employee's identity and eligibility to work in the United States. Pursuant to the 1986 Immigration Reform and Control Act, all U.S. employers are required to verify the identity and work eligibility of all employees hired after November 6, 1986, whether those employees are U.S. citizens or not

E-Verify is an online, free service administered by the United States government that compares the information provided by an employee through the I-9 process with government records to verify an individual's identity. If the information matches, the employer receives verification that the employee is eligible to work in the United States. As a federal contractor, Rutgers participates in the E-Verify program. The University's E-Verify Company Identification Number/Client Company Identification Number is 319888.

As an employee, you have a responsibility to assist the University in complying with our obligations under federal immigration and employment law. Any employee who fails to complete the I-9 verification process within the prescribed time limits must be terminated according to federal law.

Section I of the I-9 must be completed on or before the end of the first day of work (note that this deadline applies regardless of whether or not the employee has an active record in the University’s HCM / Payroll system). Section II must be completed no later than the end of the 3rd work day. These deadlines are set by the Federal government and are extremely important for compliance. If the employee does not have a compliant I-9 with the status of Approved by the end of the 3rd work day, they should not continue to work.

You can update your W-4 information through my.rutgers.edu under Employee Self Service. 

Employees may access the electronic version of their 2023 Form W-2 by logging into the myRutgers portal.  Look for the "View W-2" icon to access the page that contains links to your form and filing instructions. For more information view important tax information update 

W-2 forms are distributed annually by January 31, either electronically or via mail.