Welcome to the Student Employee Onboarding page!
Here, you'll find essential information and resources tailored to help you seamlessly integrate into the Rutgers community. Please note that the orientation process may vary depending on your specific role and departmental assignment. We encourage you to review these materials closely to ensure a comprehensive understanding of your new role.
Student Employee Onboarding Checklist
To set up your direct deposit, log in to the My Rutgers Portal with your NETID and follow the step-by-step instructions on how to set up direct deposit
You may view and update personal and payroll information through the MyRutgers Portal under the Employee Self-Service tab.
Student employees are required to complete timesheets daily and submit their hours weekly by no later than Thursdays at 12pm. Submitted timesheets are sent for approval from your supervisor. Late timesheets submitted after the Thursday cut off, may not make the current pay-cycle. Falsification of a timesheet is grounds for immediate termination of employment. To submit your timesheet:
- Visit docshr.rutgers.edu and login with your NetID.
- visit page X of this guide or visit DocS Hourly Employees: How to Submit Your Timesheets
Rutgers Ethics Program: All university employees are expected to abide by a strict ethical code. Please visit ecoi.rutgers.edu to complete your Annual Outside Activity Questionnaire.
State-Mandated Training: Approximately two weeks after your start date, expect to receive an email to complete your State-Mandated Online Training. Topics may include harassment, and Title IX, supervision.
Under New Jersey's Earned Sick Leave Law (NJ ESL), most employees have a right to accrue up to 40 hours of earned sick leave per year. For more information, attached is the NJ ESL policy for your reference.
Students are required to notify their supervisor when they are sick and/or unable to work. To view your available balance visit: my.rutgers.edu and select the Employee Self-Service tab. To use your earned NJ ESL, please notify your supervisor.
In addition to notifying your supervisor, students must record sick time taken by adding a comment on their timesheet. Only hours that the student has already accrued will be paid.
The University has compiled a policy library that lists the rules and regulations of the university as well as the rights and responsibilities of its employees. You may view the policies at policies.rutgers.edu.
Parking Permits: If parking your vehicle on a campus parking lot, you need to purchase a parking permit. To purchase your parking permit visit the Rutgers Parking Portal.
If parking at the Lifelong Learning Center, use the link above to confirm your parking permit allows you to park in Lot 83. If not, please contact the Rutgers Department of Transportation to request an additional permit.
Please remember to check-in at the front desk on your first in-person workday at the Lifelong Learning Center
Building Access: If reporting into the Lifelong Learning Center, you are required to bring your RU ID card to access the building.
Student employees are an essential part of the service we provide at Rutgers University. Please reference the DoCS Student Employment Guide to assist you in understanding your role and responsibilities as a student employee.